The Spring Meeting  was held in the Madison County Emergency Management EOC,  in Linwood, IN. 

The meeting was called to order at 2:00 PM by Chair Vicki  Rudicel (KB9OME). 

A sign in sheet was passed and self introductions followed. 

Roll Call: 
A roll call was conducted via member list by the Secretary, WA0JTL using the current member information on file. Corrections and additions to the member list was requested. 

Moment of Silence : 
A moment of silence was observed for Silent Keys; KA9ZWH, KO9F, K9IKQ, K9LMH .
 

Approval of Minutes : 
The minutes from the October 14, 2001 meeting was inadvertently misplaced and unavailable for review . The minutes will be considered for approval at the April 6, 2003 Spring meeting and is currently on the web at www.inarrl.org/ircc.html . 
    

Officer’s Reports: 

Vice Chair  W8ISH; 
W8ISH put forward the question as to the form of the 2002 A.O.Y. award; Same as last year, smaller or certificate only.

Discussion;
K9DUR suggested that the award remain as is. KB9OME suggested that the award is a good thing that IRCC has to offer. W8ISH warned that award expenses are exceeding the IRCC income but the awards are a good asset of IRCC.

K9ZBM asked how long it has been since a dues increase? Why not an even $10 per year. Quick research affirmed that the $7.50 is currently specified in the IRCC Bylaws. The earliest change was estimated to be 2004 due to process specified in the current Bylaws for amendments.

Secretary  WA0JTL; 
The secretary requested updates on club information via application forms. 

Treasurer  K9DUR; 
K9DUR reviewed 10/1/01-9/30/02 treasurers' report. Copy on file.
Spending exceeded income by $134.44 during the period and was due mainly to award expenses.

K9ZBM made a motion to accept the report. K9CAT seconded. Motion passed by unanimous voice vote.

K9DUR stated that the last audit was completed after the April 2002 meeting.
The audit records were available for review at this meeting.
 
 

Committee Reports

Constitution 
K9DUR handed out copies of the proposed changes to the IRCC Constitution/Bylaws.
K9DUR briefly reviewed the changes. The changes are not highlighted in the proposed copy.
Per the current rules the presented changes were tabled until the next meeting. Notice of the Constitution/Bylaw change vote will be sent out 30 days prior to the meeting.
KB9SKI questioned the 14 day notice prior to a meeting as written ( no change from previous constitution).
The rationale is that most member clubs probably meet once a month and a 14 day notice does not allow in all cases a club meeting prior to the announced IRCC meeting.
The discussion was tabled until the end of the meeting to allow all to review the document of proposed changes. The resulting version at the end of the meeting will be considered the official submission of proposed changes.

Bison Stampede
WA0JTL reported that the 2002 Bison Stampede was a success. Special event stations operated by HCARES covered 1.8  through  432 MHz. QSL cards and certificates are available to participants. The paperwork is being printed on demand to reduce cost.  The event was ran just last weekend so final results are not available for another 21 days ( 30 days from event for log submission ).

KB9OME made a call for 2004 volunteers. HCARES will operate the 2003 event with a volunteer club in training for the 2004 event.

K9DUR suggested that a call for 2004 Bison Stampede be posted on the IRCC web page with a selection of a club to occur at the Aril 2003 meeting.
 
 

Amateur of Year Award
Committee will select winner today after meeting with a presentation to be made on Saturday, November 16 at the Ft. Wayne Hamfest.The details are being finalized.
 
 

New Business 

Officer Election    
KB9OME called for nominations from the floor.

K9CAT nominated all existing officers existing officers be re-elected. KB9SKI seconded. Motion carried unanimous voice.
K9ZBM made a motion that nominations cease. K9CAT seconded. . Motion carried unanimous voice.

All officers re-elected for the 2003-2004 term.
 

April 2003 Meeting Location
W8ISH volunteered the services of the Mid State ( Johnson Co.)  for the next meeting on April 6, 2003
 
 

Old Business:

IRCC Goals
KB9OME suggested the following as goals for the IRCC

1. Increase participation of member clubs
2. Increase membership in IRCC
3. Increase publicity of IRCC by visitation of other club meetings by all IRCC members
4. Membership drive at the Ft. Wayne Hamfest

Discussion;
Add Hoosier Courtesy Award to gaol? K9ZBM suggested that a call for history could be placed in the IN Section news on the ARRL web site. Review of notes showed that the Awards Committee was charged at the Aril 2002 meeting with reviving the Hoosier Courtesy Award.

K9DUR suggested a newsletter. Discussion followed on the form of a newsletter. No action taken and Board will review.

Proposed Constitution Changes Re-Visit
K9ZBM made a motion to accept the proposed Constitution and Bylaws presented and modified ( Sec. 6 : 14 days to 30 days) with a vote to adopt at the next meeting in April 2003.
N9HJJ seconded. Motion passed by unanimous voice vote.
 

IRCC Incorporation Status
K9DUR reported that the paperwork should be complete by the end of the year.

IRCC Member Certificates
W8ISH asked if IRCC Certificates should be sent to member clubs.
Members present thought certificates were a good idea to continue.
WA0JTL suggested that an electronic certificate be created to be sent to member clubs.
Discussion followed suggesting that electronic certificate should be in format like PDF.
KB9OME has software that would allow creation of PDF files. WA0JTL to e-mail certificates to KB9OME for conversion prior to e-mailing to member clubs.

Membership Forms
K9DUR asked that a temporary change to the Bylaws be instituted that would allow the membership forms to be sent directly to the Secretary instead of the Treasurer.  The proposed changes to the Constitution and Bylaws already incorporates this change.

K9DUR made a motion to change the membership form processing and send applications to the Secretary. W8ISH seconded. Motion passed by unanimous voice vote.
 
 

Announcements

K9ZBM announced that the December 2002 issue of QST will be the last publication of the Section News. The Section News is already published on the ARRL web site. If an ARRL member does not have e-mail or web access a request can be made for a hard copy to be mailed.

K9ZBM briefly reported on the recent new SM Conference. A big topic was the "Big Project" that will bring Ham Radio into school curriculums.

K9ZBM also pointed out that the $39/year ARRL membership fee is worth the cost. Non-members are "riding for free" because of ARRL activities supporting Ham Radio with the US Government, IRUU and FCC directly.
 

K9ZBM intoduced WA9ZCE as the IN Section PIC.

W8ISH announced that the A.O.Y Committee will meet immediately after this meeting.
    
Motion to Adjourn by KB9RUB, Seconded by K9CAT.