The Special Working Meeting called by the Chair, KB9OME, was held at the ITC Building at 2810 N. Meridian Street in Indianapolis, IN.

The meeting was called to order at 11:00 AM by Chair Vicki Rudicel (KB9OME).

A sign in sheet was passed and self introductions followed.

The minutes from the October 8, 2000 meeting were distributed for approval. Spelling issues were noted and a motion was made to approve the minutes by K9DUR and seconded by W8ISH. The motion carried.
 

Officer’s Reports:

Vice Chair  W8ISH;
Jack is looking for workshop ideas. The goal is to conduct another workshop in 6-8 months.

Secretary  WA0JTL;
The secretary proposed using e-mail as well as the IRCC page on the INARRL web site to officially communicate as much of the IRCC business with member clubs as possible ( ex: meeting announcements, newsletters, etc. ). The goal is to reduce as much as possible the IRCC costs of hardcopy mailings.  The intent would be to get e-mail addresses from as many club representatives as possible. If hardcopies are needed they will still be provided to member clubs.

W8ISH suggested asking for RSVP via e-mail to confirm receipt of mail.

K9ZBM stated that last year the Secretary used e-mail when possible.

W8ISH suggested the sharing of e-mail address lists to achieve maximum exposure to the information.

Treasurer  KA9OKT;
No new developments on the IRCC monies.
A few new club applications have been received by Jay and these clubs have not been notified of acceptance. Jay will send applications to the Secretary and the notifications will be made. The acceptance of the club checks will be accepted as dues paid while the IRCC checking account issues are resolved.
 

New Business

IRCC Not-For-Profit Status:

KB9OME raised the issue of the IRCC Not-For-Profit status.
Based upon information received by the Chair on 501C3, there are no tax liabilities on donations up to $25K and./or $1K. There is a need to file every year with the state which includes a fee. The IRCC has not filed since 1970 per the Indiana Secretary of States office.

Much discussion about “dissolved” versus “revoked” status and recognition by the IRS of TIN’s.

One proposal was to try and  file an Form 990 with the IRS and see if the TIN number used by the IRCC in the past will still work. It was noted that this may take 6 weeks to process and receive an answer.

IRCC Incorporation :

KB9OME stated that no records of  IRCC incorporation have been found even though it appears that the IRCC appears to have been incorporated at one time.

KB9OME stated that a lawyer in the Marion area has agreed to file the Incorporation for a small fee if all of the paperwork has been filled in.

KB9OME had available hard copies of Indiana incorporation forms. The  forms need to be filled out and returned to KB9OME.

KB9OME proposed that the Constitution Committee ( to be appointed ) fill out the Incorporation Forms, forward same to KB9OME for processing via a lawyer to complete the Incorporation of the IRCC and for the Treasurer to file a Form 990 for 501C3 by April 16, 2001. WA0JTL made a motion to conduct the business as proposed by KB9OME. K9ZBM seconded the motion. Motion passed by voice vote.

Constitution Committee Appointments:

KB9OME asked for volunteers to fill a proposed five positions for a Constitution Committee to review and recommend changes to the IRCC Constitution and Bylaws as directed by the membership at the October 8, 2000 IRCC meeting.

Constitution Committee;
K9DUR, Ray – Chairman
KB9MOH, Kellie  ( KB9OME will ask Kellie to participate)
K9RU, Jim
K9ZBM, Jim
WD9GMN, Hershel
( WA0JTL – alternate )
 

IRCC Bank Account :

 As of the meeting, a new IRCC bank account had not been opened by the Treasurer, KB9OKT, due to concerns of possible past liabilities that could arise before the IRCC could achieve Incorporation.
Much discussion followed about clubs and bank accounts and possible IRCC directions.

KB9OKT voiced concerns about merely holding the IRCC money until a new account is opened.
Jay, KB9OKT, offered his resignation in lieu of holding the IRCC money or opening a new account before Incorporation is completed.

Ray, K9DUR, offered to temporarily take on the Treasurers job and open a new bank account for the IRCC. Since K9DUR is an IRCC Director (2000-2004), Ray offered his resignation as a Director.
KB9OME accepted both resignations and made a motion that  Ray accept the Treasurers job to be confirmed at the April 1 general IRCC meeting. W8ISH seconded the motion. The motion passed unanimously by voice vote. KB9OME also thanked KB9OKT for his service performed.
 

Audit Committee;

KB9OME called for volunteers to participate in the CY2000 audit of the treasury.
W8ISH, KB9OME and W9IH will comprise the Audit Committee.
The audit is scheduled to occur at 5:30 P.M. prior to the Wabash Valley ARA Awards Dinner in Terre Haute.
 

Membership and Activities Committees Appointments ;

KB9OME proposed that the appointment activity be rescheduled to the April 1, 2001 meeting.
 

April, 1 2001 Meeting Location ;

KB9OME proposed the use of the Noblesville EOC meeting room for the next meeting on April 1, 2001 from 2 – 4 P.M.
WA0JTL will schedule the room with the EOC.
 

For the Good of the Order ;

K9ZBM discussed the two Indiana antenna/tower bills in the Indiana legislature. Information about the bills is available on the Information Indiana Web Site. Jim urged all to contact your representatives.
 

Motion to Adjourn by KB9OME and seconded by W8ISH. Meeting adjourned.